JOB PURPOSE

Eensure timely payment to Retailers by reconciliation of invoices and redeemed vouchers in close coordination with other internal stakeholders.

KEY ACCOUNTABILITIES (not all-inclusive)

Within delegated authority and under the direct supervision of the Retail Associate/Officer and the overall supervision of the International Retail Officer, the Logistics Assistant -Retail & Billing will be responsible for the following duties:

• Responsible for the reconciliation of invoices and redeemed vouchers.
• Coordinate with other internal stakeholders mainly SCOPE and finance to ensure timely payment to Retailers.
• Support and train retailers on their processes of uploading and submitting invoices through the SCOPE platform.
• Improve the e-voucher transaction process, data uploads and invoice reconciliation.
• Oversee and coordinate reconciliation process
• Maintenance file archive system as per WFP standard
• Follow up on any discrepancy with both internal and external
• Perform other related duties.

STANDARD MINIMUM QUALIFICATIONS

Education: University Degree in Business Management, Accounting, Statistics or other related field.

Experience: At least three (3) years of experience in the field of accounting, prior experience in the humanitarian sector is a plus.

 

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
•  Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
•  Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
•  Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
•  Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
•  Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
•  Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
•  Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
•  Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
•  Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
•  Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
•  Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
•  Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.